Management
Expense tracking: photograph the invoice and forget about Excel
You take a photo of the receipt or the supplier's invoice and the system reads it: supplier, amount, date, line items. Your expenses in order and your P&L up to date.
- Automatic reading
- By supplier
- Ready for your accountant
What it does
Expense tracking: what you will actually use every day
01
The photo does the work
Makro receipt, fishmonger's invoice, electricity bill. A photo with your phone and the artificial intelligence pulls out the data. You confirm it and that's that.
02
By supplier and by category
How much you have spent with each supplier this month and how much on each cost line. So you negotiate with figures in hand.
03
Profit and loss
With sales on one side and expenses on the other, the venue's profit and loss account builds itself, by period and with comparisons.
04
For your accountant
Everything exportable and in order. The folder of crumpled invoices stops existing.
Why choose it
Why expense tracking with Sevilla TPV
- Quicker than filing the paper
- It feeds the prices into your recipe costing
- Spots when a supplier puts prices up
- No outside apps, no spreadsheets
- Optional module, included in the fee
- Support if an invoice doesn't come out right
Expense tracking is the module that turns takings into profit. Most venues know what they sell but write their expenses down in a notebook, at best. With a photo of the receipt, logging an expense takes less effort than filing the paper, and at the end of the month the profit and loss account is done without having to ask anyone for it. Switch it on whenever you like and we will show you how to use it on day one.
Shall we go through it with your menu?
We'll show you this feature working with your own products. 20 minutes, no obligation.
Sectors
Where it pays off most
Every type of business uses it in its own way.
Goes well with
It works better alongside the rest
It's all in the same system and the same monthly fee.
Management
Stock and recipe costing
Cost and margin per dish, stock that goes down on its own as you sell, and low-stock alerts.
See moreManagement
Analytics and reports
Sales, average spend, peak hours, top products and P&L from your phone.
See moreManagement
Invoicing
Receipt or full invoice with NIF in one tap, emailed and stored.
See moreSales and floor
Hospitality POS
Touchscreen with tables, order tickets, payments and cash-up. Unlimited users and terminals.
See moreBusinesses that already trust us
Bars, restaurants, lounges, academies and shops. Every logo is a real customer who works with us.
What we get asked
Questions about expense tracking
Does it read any receipt?
Ordinary receipts and invoices, yes. If one comes out illegible you correct it by hand in seconds.
Does it work as accounting?
It is the venue's management reporting. Your accountant still keeps the official books, only with the figures already in order.
Does it connect to the inventory?
Yes: purchase prices feed straight into your recipe costing.
Can I see it month by month?
For whatever period you like, compared with the one before.
Got another question? Drop us a line or give us a call: we answer the same day.
From the blog
Worth a proper read
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Recipe costing in hospitality: how to work out what each dish costs you (step by step, with an example)
Recipe costing is the difference between thinking you make money and knowing it. What it is, how to work it out, what margin is reasonable, the usual mistakes, and how to do it without Excel using your suppliers' real prices.
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VeriFactu and the Ley Antifraude in hospitality: what it is, who it affects and what to do without losing your mind
What the invoicing-systems rules demand of bars and restaurants, why the timetable has changed, what your POS has to comply with and what to ask your provider. Explained in plain English, no BOE required.
Get started with expense tracking in your venue
Tell us how you work and we'll put together a fixed quote in under 24 hours. No obligation, no small print, and someone from Sevilla at the other end.
We call you within 24 h · Equipment included · 24/7 support